Inventory

Club equipment lives everywhere: the container behind the pitch, the van, the treasurer's garage, a coach's car boot. Inventory gives you one record of what the club owns, where each thing is kept and who has it, so nothing quietly walks off at the end of the season.

What you can do

• Map your places as they really are: sites, buildings, rooms, stores, containers and vehicles, nested inside each other.
• Track equipment your way: give valuable items their own asset tag, simply count things like cones and bibs, and get a low-stock alert when supplies run down.
• Issue equipment to coaches, members and children with a due-back date, and check it in on its return. Reminders go out before the date and again if it is overdue.
• Print QR labels and scan them with the phone's camera in the Equipment store, or just type the tag.
• Bundle kits, such as a session bag of cones, bibs and balls, issue them in one go, and give an event template a pack list.
• Stay on top of it with stocktakes, a lost property list, deposits, and lending to clubs you are connected with.
• Hand your insurer an asset register as a PDF, with a history of every movement behind it.

Good to know

• Members see what they hold under My equipment in the YourZown app and can hand it back from there. Guardians see their children's.
• Give your storekeeper permission to issue and return equipment without making them a club admin.
• If someone leaves the club with equipment still out, you are told.
• It works for leagues too: match balls and respect barriers are equipment.